Busy season shouldn’t blindside your cash.
You run an HVAC company, which means your money shows up in two seasons and your bills show up in twelve months. We keep books that respect that math.
Your year isn’t twelve even months. It’s a spring lull, a summer sprint, a fall lull, and a winter push — and the profit from those peaks has to carry the quiet stretches. Add maintenance-agreement money collected before the work is done, and a generic set of books will tell you you’re richer than you are. We’ve run seasonal companies. We know the difference.
The numbers that actually run an HVAC company — revenue per truck, parts markup against labor, how much of that agreement money is still owed as work — don’t show up in an out-of-the-box chart. We build them in, so when the off-season payroll crunch comes, you already know how you’ll cover it, months before it arrives.
- Summer cash looks like profit until February payroll comes due.
- Maintenance-agreement money in the bank isn’t earned until the visits happen.
- You know which truck stays busy — not which truck makes money.
roughly when most of an HVAC year’s profit actually lands — two peak seasons your books should see coming
Monthly books, closed before the next crunch
Bank feeds reconciled, parts and equipment coded to the right jobs, maintenance-agreement money tracked apart from earned revenue, and a monthly statement in your hands while the month still matters. No shoebox catch-up in April. Your books stay current enough to answer questions the day you ask them.
Truck and season insight
Revenue per truck, parts markup versus labor, and a season-by-season view of where the profit actually comes from. When you can see that two peaks fund the whole year, you stop treating July cash like spending money and start treating it like the payroll reserve it really is.
Strategy for the slow months
A cash plan that carries you from the winter push to the spring ramp, pricing checks before you print the new rate sheet, and a straight answer on whether the third truck pays for itself. We’ve owned companies with seasons — we plan for the trough while you’re still in the peak.
Can you track our maintenance agreements properly?
Yes. Agreement money you’ve collected but haven’t worked off yet gets tracked apart from earned revenue, so your statements show what you’ve actually earned and what you still owe in visits. That keeps summer cash honest and makes the off-season a lot less mysterious.
What does bookkeeping for an HVAC company cost?
Books Right starts at $159/mo right now — normally $300 — and covers monthly books done right. CFO Core, with forecasting and strategy, starts at $1,325/mo (normally $1,500), and Strategic CFO starts at $5,000/mo. Behind on your books? Catch-Up Cleanup is a one-time fixed quote. Everything is priced flat after a 15-minute call — never hourly.
A fixed number.No mystery.
Tell us what you do and how far behind the books are. You’ll have your price this week.
(254) 556-5277