Waco bookkeeping and tax preparation for contractors and service businesses
We run monthly bookkeeping, catch-up cleanup, part-time CFO work and tax preparation for contractors and service businesses in Waco and across Central Texas. Pricing is a flat monthly fee, month to month, with no long-term agreement, and you can meet us in person at our Waco home base or work fully remote.
Waco is home base for us. The metro holds roughly 309,000 people across McLennan, Falls and Bosque counties, and the work around it stays steady. Baylor, Ascension Providence and Waco ISD are the biggest employers, SpaceX tests rocket engines in McGregor, and Fort Hood sits about 60 miles away. That mix keeps electricians, HVAC crews, roofers, concrete and framing subs, landscapers and cleaning companies busy, and it buries a lot of owners in paperwork. Growth is when books slip, and Central Texas keeps growing. We handle the books so you can run jobs instead of chasing receipts.
Because we are based here, we can sit down with you. Bring a shoebox, a laptop or a half-finished spreadsheet to a table in Waco and we will sort it out. We also deal with local lenders all the time. Austin Avenue in downtown Waco has bank branches on it, and when a banker asks for a year-end profit and loss, a balance sheet and a job-level schedule, you want those ready, not rebuilt the night before. We prepare the package, and we can join the meeting if you want us there.
Plenty of our Central Texas clients never come to a table, and that works too. Everything runs on cloud bookkeeping software, bank feeds and a shared folder, so you can be on a job site in Gatesville or Hillsboro and still see your numbers. Waco sits on I-35 with Highway 6 and US 84 running through it, which puts Temple, Killeen, McGregor and the rest of the county in easy reach. Pricing stays simple: a flat monthly fee, set after we look at your volume, month to month, no long-term agreement.
- Home base in Waco, with in-person meetings available
- Monthly close by the 10th, with lender-ready statements
- Catch-up cleanup for businesses one to four years behind
- One flat quote for tax preparation once the books are clean
- Flat monthly pricing, month to month, no long-term agreement
Bookkeeping in Waco
Every month we categorize your transactions, reconcile your bank and card accounts, post payroll, and close the month by the 10th. You get a profit and loss, a balance sheet and a cash picture you can read in five minutes. For contractors we split income and costs by job, so you can see which crews and which bids make money. Everything comes out lender-ready, which matters when a Waco bank wants current statements for a line of credit, an equipment loan or a bonding conversation. We chase the missing receipts, fix the miscoded supply-house runs, and flag anything odd before it turns into a problem. You do not need a full-time bookkeeper to get this. Plans start at $159/mo, billed monthly, and you can walk away any time.
Catch-up cleanup for Waco businesses behind one to four years
Behind on your books? Most owners who call us are. Maybe the last real reconciliation was a few years ago, or a bookkeeper quit mid-year, or the books were never set up right after you started. We work backward from your bank and card statements, rebuild each month, sort out payroll and loan entries, and hand you clean financials one year at a time. You get the most recent year first, because that is the one your banker and the IRS ask about. Then we work back through the older years. Timing depends on how many years are open and how messy the records are. Once you are caught up, you roll straight into monthly bookkeeping with the same team. We quote cleanup as a flat price after we see your statements, so there are no surprise hours.
Tax preparation for Waco contractors and service businesses
Tax preparation works best after the books are right, so that is the order we do it. First we make sure the year is clean. Then we prepare the return for your business. Whether you run an LLC, an S corporation or a sole proprietorship, one team handles the books and the return, so nobody is guessing at numbers. You get one flat quote up front, before we start, and it does not creep up because the year was messy. If the books need cleanup first, we scope that separately and tell you so. We also explain the result in plain language, so you know why the total is what it is. If tax season has become a dread, start with the cleanup, then move to tax preparation once the numbers hold up.
How tax preparation worksFractional CFO and job costing for the Waco trade mix
Once the books are clean, a fractional CFO helps you decide things. Which jobs pay? Can you afford a second crew? What does that new truck do to cash in the slow months? Waco’s trade mix leans electrical, HVAC, roofing, concrete, framing, landscaping and commercial cleaning, with big local employers like Baylor, Ascension Providence and Waco ISD in the background. Those businesses live and die on job costing, so we set it up job by job: labor, materials, subs and overhead against what you billed. We build a cash forecast, set pricing and markup targets, and sit down with you monthly to go over the numbers. A part-time CFO costs a fraction of a full-time hire. CFO work starts at $1,325/mo.
Towns and areas we cover around Waco
We work with owners all over Central Texas, in person or remote. Close to Waco: Woodway, Hewitt, Robinson, Bellmead, China Spring, McGregor and Lorena. Up and down I-35 and beyond: Temple, about 34 miles south and home to Baylor Scott & White, plus Belton, Killeen next to Fort Hood, Gatesville and Hillsboro. If you are in a smaller town between those, we likely cover you too. Want to meet? We can sit down in Waco, or you can stay remote. Remote clients get the same monthly close, the same by-the-10th deadline and the same flat pricing as local ones. Owners in these towns tend to wear every hat: estimator, crew lead, bill payer. That is who we like working with. We keep the monthly ask small: send statements, answer a short list of questions, and read your report.
Questions owners ask
How much does bookkeeping cost in Waco?
Monthly bookkeeping starts at $159/mo, and part-time CFO work starts at $1,325/mo. We set your price after we look at your bank and card volume, payroll and number of entities. It is a flat fee, billed monthly, month to month, with no long-term agreement. Catch-up cleanup and tax preparation are quoted separately, once, up front.
Do you do tax preparation for Waco businesses?
Yes. We do the books first, then prepare the return, so the numbers are solid before anything is filed. You get one flat quote before we start. Send us last year’s return and your current books or bank statements, and we will tell you what is needed and what it costs.
How far behind is too far?
One to four years behind is normal for us. We start with the most recent year, since that is what your banker and the IRS ask about first, then work backward. If it is longer than that, send what you have and we will tell you straight what it takes. You get a flat quote before we begin.
Can we meet in person, or is it all remote?
Both work. Waco is our home base, so we can meet in person here. Many clients stay remote. Either way, the monthly close, the reports and the pricing are the same. Pick a table or a video call, whichever is easier on your schedule.
Do you work with the trades common around Waco?
Yes. Electrical, HVAC, roofing, concrete, framing, landscaping, cleaning and similar service companies are who we built our services around. We set up job costing so you see profit by job, keep payroll entries tied out, and keep your numbers ready for lenders and bonding. If your trade is not on the list, ask us.
What should I send to get a quote?
Send your last 12 months of bank and card statements, your most recent tax return if you have one, a payroll report, and the name of the software you use now. For cleanup, tell us how many years are behind. We will come back with a flat quote. Questions first? Call (254) 556-5277.
One call. A fixed number. No mystery.
Tell us what you do and how far behind the books are. You’ll have your price this week.