Houston outsourced bookkeeping and tax preparation for contractors
We provide remote outsourced bookkeeping, catch-up cleanup, CFO services and tax preparation for Houston industrial services companies and commercial subcontractors. Pricing is a flat monthly fee, month to month, with no long-term agreement.
Houston work pays on a long clock. Industrial service companies, commercial subs and trades along the Ship Channel often wait 60 to 90 days to get paid, while crews, fuel, materials and insurance keep billing you now. The Ship Channel runs about 50 miles and anchors what is described as the second-largest petrochemical complex in the world, with plants and terminals from the Turning Basin out to Baytown, and job sites stretch from there to Katy and beyond. Every turnaround, shutdown and punch list is another stack of invoices. Our outsourced bookkeeping keeps that stack under control.
We work remote-first, and Houston is built for it. The metro spans ten counties, so driving across it for a one-hour meeting wastes your day. Instead we connect your bank feeds, payroll and job tracking, close the books by the 10th, and walk you through the numbers on a video call. Katy sits about 29 miles west of downtown on I-10, and Baytown is east of the city in Harris County. We cover all of it from the same desk. If a lender or an owner needs an in-person meeting, we can arrange it, but most Houston clients never need one.
Bigger customers bring bigger demands. Plant owners and general contractors often want proof that you are financially solid before you land on a bid list, and your bank wants current numbers when your receivables stretch out. We prepare monthly financials, aging reports by customer and job-level margins so you can answer those questions fast. A part-time CFO then helps you plan around the slow-pay cycle: how much cash to hold, when to bill, and how much work you can take on at once. No jargon, and no waiting until tax time to find out.
- Remote-first outsourced bookkeeping for Houston subs and industrial services
- Built for 60 to 90 day payment cycles
- Monthly close by the 10th, with lender-ready reports
- Part-time CFO and job costing, from the Ship Channel to Katy
- Flat monthly pricing, month to month, no long-term agreement
Outsourced bookkeeping in Houston
Our outsourced bookkeeping runs on a simple monthly rhythm. We categorize every transaction, reconcile your bank and card accounts, post payroll, and close the books by the 10th. You get a profit and loss, a balance sheet and an aging report by customer, so you can see who owes you and for how long. For industrial and commercial jobs, we track costs by job so you know the margin before the invoice goes out, not six months later. Reports come out lender-ready for your bank, your surety or a new customer who asks. It is all remote, with no commute across the Houston sprawl. Plans start at $159/mo, billed monthly, with no long-term agreement. Questions between closes? Call or email us.
Catch-up cleanup for Houston businesses behind one to four years
Growth does this to Houston companies. You add crews, take on a bigger customer, and the books slide a year or two behind. We catch you up. We rebuild each month from your bank and card statements, tie out payroll and loans, and clean up the invoices that never got matched to payments. You get the most recent year first, since that is what your bank and your customers ask about, then we work back, up to four years. When cleanup wraps, you move into monthly bookkeeping with the same team, so you do not slip behind again. Cleanup is one flat quote, set after we look at your statements. Send us what you have, even if it is a mess. We have seen messy before.
Tax preparation for Houston contractors and industrial service companies
Tax preparation comes after the books, never before. Once the year is clean, we prepare the return for your business and give you one flat quote before we start. No hourly surprises. With long payment cycles and big material and equipment costs, the details matter: job costs landing in the right year, equipment purchases recorded properly, and payroll that ties out. One team on both the books and the return means fewer questions and fewer fixes. We also explain the result in plain language, so you know why the total is what it is. If you are behind, we clean up first, then prepare the return. See our tax preparation page for how it works, or send last year’s return and we will tell you what it takes.
How tax preparation worksPart-time CFO and job costing for the Houston trade mix
Houston’s industrial services and commercial subs share one problem: you pay out fast and get paid slow. CFO services fix that with numbers you can act on. We set up job costing for the work common along the Ship Channel and across the metro: scaffolding, insulation, coatings, electrical, mechanical, welding and fabrication, roofing, HVAC and commercial cleaning. Then we answer the hard questions. What is your real margin by customer? How much cash do you need to cover a 90-day cycle? Can you take a second large job without choking your cash? A part-time CFO builds the cash forecast, sets bid targets and meets with you monthly. CFO services start at $1,325/mo. It is the same approach whether you run five people or fifty.
Towns and areas we cover around Houston
We serve owners across Greater Houston, remote-first. West: Katy and Cypress. Southwest: Sugar Land, in Fort Bend County. North: The Woodlands and Conroe, both in Montgomery County, plus Spring. South: Pearland, in Brazoria County. East: Baytown, in Harris County, home to the ExxonMobil Baytown complex. Greater Houston spans ten counties, so wherever your yard, shop or crew sits, we work with you the same way: bank feeds, a shared folder, a monthly call and a close by the 10th. In-person meetings are available when a job or a lender needs one. A lot of Houston companies run crews on one side of town and an office on the other, with the owner somewhere on the Beltway in between. Our setup is built for that. You photograph receipts, we match them, and the monthly report shows where each job stands.
Questions owners ask
How much does outsourced bookkeeping cost in Houston?
Outsourced bookkeeping plans start at $159/mo, and part-time CFO services start at $1,325/mo. Your exact price depends on transaction volume, payroll and number of entities. Fees are flat, billed monthly, with no long-term agreement. Catch-up cleanup and tax preparation are quoted separately, once, before we start.
Do you do tax preparation for Houston businesses?
Yes. We do the books first, then prepare the return, so job costs, equipment and payroll are right before anything is filed. You get one flat quote up front. Send last year’s return plus your current books or bank statements, and we will tell you what is needed and what it costs.
How far behind is too far?
One to four years behind is normal for us. We start with the most recent year, since that is what your bank and customers ask about first, then work backward. If it is longer than that, send what you have and we will tell you straight what it takes. You get a flat quote before we begin.
Do we meet in person, or is it all remote?
We are remote-first, and most Houston clients like it that way. You send documents online and we meet on a video call each month. If a lender, an owner or a big decision calls for a face-to-face meeting, tell us and we will set it up.
Which trades do you work with in Houston?
Industrial services and commercial subcontractors: scaffolding, insulation, coatings, electrical, mechanical, welding and fabrication, roofing, HVAC and commercial cleaning. We handle job costing, aging by customer and 60 to 90 day payment cycles. If your trade is not on the list, ask us.
What should I send to get a quote?
Send your last 12 months of bank and card statements, your latest tax return if you have one, a payroll report, an aging report if you track one, and the name of your software. For cleanup, tell us how many years are behind. We will come back with a flat quote. Call (254) 556-5277 with questions.
One call. A fixed number. No mystery.
Tell us what you do and how far behind the books are. You’ll have your price this week.