Clean books are bonding capacity.
Construction bookkeeping for Texas GCs and subs — progress billing, retainage, and WIP handled by people who understand why a healthy bank balance can be lying to you.
Progress billing means you invoice for work you finished weeks ago and collect for it weeks after that. Retainage holds back a slice of every payment until closeout. And the bonding company wants current, credible financial statements before it will back the bigger bid. Every one of those depends on books that are actually up to date.
The number that sinks contractors isn’t on any invoice — it’s work-in-progress. Without WIP visibility, a job can be underwater for months while the draws keep the bank balance looking healthy. We keep WIP, draw schedules, and retainage in plain sight every single month, so you always know whether you’re building profit or just building.
- Draws keep the bank balance looking fine while a job bleeds underneath.
- Retainage across five jobs can quietly equal your whole margin.
- The bonding company reads your statements before it reads your bid.
how long GCs routinely take to pay — the gap your cash plan has to survive on every job
Monthly books built for job work
Reconciled records every month, costs coded to the job that incurred them, retainage tracked apart from money you can actually spend, and financial statements produced on a schedule — because your bonding agent, your banker, and your tax preparer all ask for the same thing: current numbers.
WIP, draws, and the cash gap
A working WIP view that shows billed versus earned on every open job, a draw calendar matched against payroll and vendor bills, and a clear picture of the long stretch between doing the work and getting paid for it — so you finance the gap on purpose instead of by surprise.
Strategy that grows bonding capacity
Bonding capacity is built on financial statements, and financial statements are built on discipline. We keep yours clean and current, then work the plan with you — which jobs to chase, when the balance sheet can support a bigger program, and what the surety needs to see next.
Can you produce WIP numbers our bonding company will respect?
We keep job-level records current enough to produce a clean WIP schedule — billed versus earned, cost to date, retainage held — every month. When the surety or your banker asks, you hand over numbers that are days old, not a scramble reconstructed from last quarter.
What does this cost for a GC or sub?
Monthly bookkeeping through Books Right currently starts at $159/mo (regularly $300). Fractional CFO work starts at $1,325/mo with CFO Core — normally $1,500 — and scales to Strategic CFO from $5,000/mo. Catch-Up Cleanup handles the backlog for a single fixed quote. Fifteen minutes on the phone gets you a flat price; hourly billing isn’t something we do.
A fixed number.No mystery.
Tell us what you do and how far behind the books are. You’ll have your price this week.
(254) 556-5277