Rain days don’t pause payroll.
Landscaping companies live on a calendar the weather controls. We keep books that separate install from maintenance and tell you what each crew actually earns.
Install jobs bring the big checks; maintenance contracts bring the steady ones. Most landscaping books mash the two together, so you can’t tell whether your crews are profitable or just busy. Meanwhile the mowers, trailers, and fuel bills keep charging you whether the schedule is full or rained out. That mix deserves books that keep the pieces apart.
Then spring hits and the crew ramp starts — new hires, new routes, payroll doubling in six weeks. A rain week doesn’t cancel that payroll; it just cancels the revenue that was supposed to cover it. We keep a per-crew view of cost and revenue, so you know which routes earn their keep and how much cushion a wet month really requires.
- Install revenue hides maintenance-contract losses when everything shares one bucket.
- A week of rain cancels the mowing, not the payroll.
- Fuel and equipment costs creep per crew — and nobody’s watching per crew.
of payroll and equipment costs against a growing season that runs far shorter — the books have to bridge the difference
Monthly books, install split from maintenance
Bank feeds reconciled every month with install and maintenance revenue kept apart, equipment and fuel coded so cost creep shows early, and contract billing tracked against the work actually delivered. You get statements that read like your business runs — two lines of work, one company, no mystery bucket.
Per-crew and seasonal cash insight
Profit by crew and by route, a seasonal cash curve that shows what the winter months need from the summer ones, and a weather cushion sized from your own numbers instead of a guess. When you know what a crew truly costs per week, pricing the next contract gets a lot simpler.
Strategy for the ramp and the off-season
Planning the spring hiring ramp before it eats your cash, deciding whether that new skid steer should be bought, financed, or rented, and setting maintenance-contract prices that survive a wet season. We treat those like the owner decisions they are, and we bring numbers to them.
Our work is seasonal — does monthly bookkeeping still make sense?
It matters more in a seasonal business, not less. The summer months have to bank enough to carry the winter, and you only know the target if the books stay current all year. We keep the monthly rhythm going through the slow stretch, which is exactly when planning for the ramp happens.
What does this cost for a landscaping company?
Right now Books Right runs from $159/mo — the standard rate is $300 — for full monthly books. CFO Core adds strategy and forecasting from $1,325/mo (usually $1,500), Strategic CFO goes deeper from $5,000/mo, and Catch-Up Cleanup fixes the backlog for one fixed quote. A 15-minute call gets you a flat number. Nothing we do is billed hourly.
A fixed number.No mystery.
Tell us what you do and how far behind the books are. You’ll have your price this week.
(254) 556-5277